Accounts Manager (QuickBooks & Xero Expert)
Job Context
We are seeking a detail-oriented and experienced Accounts Manager with strong expertise in QuickBooks and Xero to oversee our day-to-day accounting operations and financial reporting. The ideal candidate will be responsible for maintaining accurate financial records, managing reconciliations, supervising AP/AR and payroll processes, and ensuring compliance with applicable accounting standards and tax regulations.
This role requires hands-on experience in setting up and optimizing accounting systems, preparing monthly and annual financial statements, supporting budgeting and forecasting activities, and providing financial insights to management for strategic decision-making. The candidate should be QuickBooks & Xero certified and confident in handling system migrations, chart of accounts structuring, and internal financial controls.
If you are analytical, deadline-driven, and passionate about maintaining clean and compliant books, this is an excellent opportunity to grow within a professional and performance-focused environment.
Core Responsibilities
Cloud Accounting & Bookkeeping
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Manage full-cycle bookkeeping using QuickBooks Online and Xero for global clients.
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Perform bank reconciliation, AP/AR management, journal entries, and month-end closing.
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Ensure accuracy, compliance, and timeliness of all accounting tasks.
System Setup & Data Migration
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Set up new QuickBooks/Xero accounts including chart of accounts, rules, tax settings, and workflows.
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Execute end-to-end data migration from legacy systems to QuickBooks/Xero (imports, mapping, validation).
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Conduct system cleanup, error correction, and optimization of existing client files.
Payroll & Compliance
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Manage QuickBooks Payroll and Xero Payroll including employee onboarding, pay runs, tax compliance, and reporting.
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Ensure payroll accuracy and alignment with country-specific regulations (USA, UK, AU, NZ).
Financial Reporting & Analysis
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Prepare monthly, quarterly, and annual financial statements.
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Generate management reports, dashboards, KPIs, and trend analysis for clients.
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Support accountants and CFOs in budgeting, cash flow forecasting, and audit preparation.
Client Support & Advisory
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Provide ongoing support and troubleshooting for accounting, payroll, and system-related queries.
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Train clients on the use of QuickBooks/Xero features and best practices.
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Recommend workflow improvements, automation tools, and accounting efficiencies.
Skills/Experience
Technical Skills
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Strong expertise in QuickBooks Online and Xero (certifications preferred).
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Hands-on experience with QuickBooks Payroll and Xero Payroll.
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Proficiency in bank reconciliation, AP/AR management, journal entries, and financial reporting.
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Knowledge of sales tax, VAT/GST, payroll tax, and compliance in multiple jurisdictions.
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Experience with data migration, system setup, cleanup, and file restructuring.
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Familiarity with third-party apps like Dext, HubDoc, Gusto, Bill.com, Stripe, PayPal, A2X, Synder, etc.
Professional & Soft Skills
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2–5+ years of professional accounting and bookkeeping experience.
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Strong analytical and problem-solving abilities.
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Excellent communication skills in English, both written and verbal.
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Ability to manage multiple clients and deadlines across time zones.
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High accuracy, attention to detail, and strong work ethics.
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Client service mindset with the ability to work independently and in teams.
Preferred Qualifications
- QuickBooks ProAdvisor Certification (Required/Preferred)
- Xero Advisor Certification (Required/Preferred).
- Bachelor’s degree in Accounting, Finance, or related field.
- Experience working with international clients in outsourcing/BPO environments.